Security Operations Management
AutoM8TRX extends beyond firearms into day-to-day security operations — sites and shifts, shift rostering, duty and attendance, digital occurrence books, incident management, vehicles and fuel — with the evidence, alerts and reporting that real control rooms need.
Command & Control
Compliance Command Dashboard
The moment your team signs in, AutoM8TRX surfaces operational visibility — not just stored data. See what is active, what needs attention and what is expiring, at a glance.
Permits Issued Today
Live count of today’s deployments.
Active Permits
Everything currently in the field.
Firearm & Employee Counts
Your operational strength at a glance.
Recent Permits & Activity
The latest actions across the platform.
Compliance Alerts
- Expired & expiring firearm licences
- Expired & expiring competencies
- Expired & expiring PSiRA registrations
- Expired & expiring vehicle licence discs
- Unreturned permits
- Unpaid-invoice alerts (where applicable)
Compliance Rings
PSiRA Compliance
Registration currency across staff.
Firearm Licence Compliance
Licence currency across firearms.
Competency Compliance
Competency currency across staff.
Permit status and trend visualisations, firearm status, incident information, recent permits, recent activity and notifications — plus one-click generation of multiple compliance registers directly from the dashboard.
Operations
Security Operations Control
AutoM8TRX extends well beyond firearms into day-to-day security operations — sites, shift rostering, duty, occurrence books and incident management — with the evidence and workflows real control rooms need.
Site & Shift Management
Operational control, scoped to each site.
- Create sites with address & area of operation
- Assign employees & firearms per site
- Per-site stats: employees, armed/unarmed, firearms, active permits
- Enable/disable OB, Incident, Fuel, Duty & Site Roster per site
- Activate only the modules each site needs
Each site runs only the modules it needs, giving managers clean, site-scoped control instead of one messy company-wide view.
Shift Rostering (Site Roster)
Plan, publish and run staff shift rosters per site.
- Configure shifts, posts, eligibility rules & rotations per site
- Auto-generate or hand-build draft rosters
- Day, Week, Month & Matrix planning views
- Coverage, rest-period & compliance validation before publishing
- Leave, shift swaps & open-shift management
- Employee self-service My Roster on mobile
- Deploy permits straight from the published roster
- Coverage, cost & exception reports, payroll Excel & matrix exports
Fewer admin hours building rosters, faster deployments and no unfilled posts slipping through unnoticed.
Duty & Attendance Control
Know who is on duty, where they booked on, when, and who verified it.
- Book employees ON and OFF duty
- Self-booking or supervisor booking
- Live photo capture, face check, signature & GPS
- Eligibility rules block inactive employees
- Site-based duty control & historical entries
- Duty dashboard, register PDFs & auditable history
You get real-time proof of who is on duty and where — ending ghost shifts and disputed attendance.
Digital Occurrence Book (OB Register)
An electronic OB every security company understands.
- Site-specific entries with shift, date & time
- Entry types & priority levels
- Employee linking, location & GPS capture
- Signature, photos & attachments
- Review, action-required & closure workflows
- Reviewer & close notes, status tracking
- Search, filtering & date-range OB report PDFs
Nothing gets lost in paperwork — every OB entry is searchable, attributable and instantly available for reporting.
Incident Management
Capture the full picture of any incident.
- Site, shift, date/time, category, type & subtype
- Severity, risk level, status & description
- Exact location, immediate action & root cause
- People involved, witnesses, injuries & fatalities
- Property damage, theft/loss & estimated values
- Weapons, vehicles & suspected substance involvement
- Operational disruption, downtime & unattended posts
- SAPS reporting, station & case number
- Client notification & response
- Corrective actions with owner, due date & status
- GPS, signature, photos & attachments
- Review, escalation, resolution & closure
- PDF & Excel reporting
Incidents are captured completely the first time, cutting client and SAPS follow-ups and protecting the company from liability.
Incident Intelligence & Analytics
Turn incidents into operational insight.
- Totals & status: open, review, action, escalated, resolved, closed
- Severity: high, critical & high-risk
- SAPS-reported & client-notified counts
- Injuries, property damage & corrective actions
- Overdue corrective actions & estimated impact
- Average review & closure times
- Trends, category & type breakdowns
- Site comparisons & high-risk lists
- Views: Overview, Time & Location, People, Loss & Damage, Response & Closure, Corrective Actions
Recurring risks and overdue actions surface early, so directors act before an incident becomes a client loss.
Fleet
Vehicle & Fleet Management
AutoM8TRX moves beyond firearm records into real security-company operating control — managing vehicles, inspections and fuel spend with the same accountability as your firearm operation.
Vehicle & Fleet Register
Scan the licence disc — the register populates itself.
- Registration, VIN, engine & licence disc number
- Licence disc expiry, make, model, colour & year
- Vehicle type, fleet number & site allocation
- Odometer, status & operational notes
- Maintenance service intervals with calculated next-service date & odometer
- Expired / expiring licence, service-due & failed-inspection alerts
- Barcode scanning auto-fills reg, VIN, engine, disc, expiry, make, model & colour
- Search, filtering & Vehicle Register PDFs
Expiring licence discs and overdue services are flagged before they become fines or breakdowns.
Vehicle Inspections
Mobile inspections with barcode scanning & photos.
- Mobile inspection workflow & barcode scanning
- Inspection checklists & required photos
- Pass / Attention Required / Fail results
- Vehicle & driver info, odometer, site & inspector
- Inspection history & individual inspection PDFs
- Register PDFs with date-range, site & result filtering
Vehicle condition is documented before and after shifts, ending disputes over who caused damage.
Fuel Spend & Consumption
Track fuel spend and efficiency against every vehicle.
- Fuel purchases linked to vehicles & sites
- Litres, odometer & petrol/diesel split
- Full-to-full consumption in L/100km
- Fuel dashboards & analytics
- Configurable fuel-spike monitoring
- Record-integrity controls & revision history
- Fuel Register PDFs
Fuel theft and abnormal consumption are spotted quickly, directly protecting your operating margin.