Security Operations Management
AutoM8TRX extends beyond firearms into day-to-day security operations — sites and shifts, duty and attendance, digital occurrence books, incident management, vehicles and fuel — with the evidence, alerts and reporting that real control rooms need.
Command & Control
Compliance Command Dashboard
The moment your team signs in, AutoM8TRX surfaces operational visibility — not just stored data. See what is active, what needs attention and what is expiring, at a glance.
Permits Issued Today
Live count of today’s deployments.
Active Permits
Everything currently in the field.
Firearm & Employee Counts
Your operational strength at a glance.
Recent Permits & Activity
The latest actions across the platform.
Compliance Alerts
- Expired & expiring firearm licences
- Expired & expiring competencies
- Expired & expiring PSiRA registrations
- Expired & expiring vehicle licence discs
- Unreturned permits
- Unpaid-invoice alerts (where applicable)
Compliance Rings
PSiRA Compliance
Registration currency across staff.
Firearm Licence Compliance
Licence currency across firearms.
Competency Compliance
Competency currency across staff.
Permit status and trend visualisations, firearm status, incident information, recent permits, recent activity and notifications — plus one-click generation of multiple compliance registers directly from the dashboard.
Operations
Security Operations Control
AutoM8TRX extends well beyond firearms into day-to-day security operations — sites, duty, occurrence books and incident management — with the evidence and workflows real control rooms need.
Site & Shift Management
Operational control, scoped to each site.
- Create sites with address & area of operation
- Assign employees & firearms per site
- Per-site stats: employees, armed/unarmed, firearms, active permits
- Enable/disable OB, Incident, Fuel & Duty registers per site
- Activate only the modules each site needs
Duty & Attendance Control
Know who is on duty, where they booked on, when, and who verified it.
- Book employees ON and OFF duty
- Self-booking or supervisor booking
- Live photo capture, face check, signature & GPS
- Eligibility rules block inactive employees
- Site-based duty control & historical entries
- Duty dashboard, register PDFs & auditable history
Digital Occurrence Book (OB Register)
An electronic OB every security company understands.
- Site-specific entries with shift, date & time
- Entry types & priority levels
- Employee linking, location & GPS capture
- Signature, photos & attachments
- Review, action-required & closure workflows
- Reviewer & close notes, status tracking
- Search, filtering & date-range OB report PDFs
Incident Management
Capture the full picture of any incident.
- Site, shift, date/time, category, type & subtype
- Severity, risk level, status & description
- Exact location, immediate action & root cause
- People involved, witnesses, injuries & fatalities
- Property damage, theft/loss & estimated values
- Weapons, vehicles & suspected substance involvement
- Operational disruption, downtime & unattended posts
- SAPS reporting, station & case number
- Client notification & response
- Corrective actions with owner, due date & status
- GPS, signature, photos & attachments
- Review, escalation, resolution & closure
- PDF & Excel reporting
Incident Intelligence & Analytics
Turn incidents into operational insight.
- Totals & status: open, review, action, escalated, resolved, closed
- Severity: high, critical & high-risk
- SAPS-reported & client-notified counts
- Injuries, property damage & corrective actions
- Overdue corrective actions & estimated impact
- Average review & closure times
- Trends, category & type breakdowns
- Site comparisons & high-risk lists
- Views: Overview, Time & Location, People, Loss & Damage, Response & Closure, Corrective Actions
Fleet
Vehicle & Fleet Management
AutoM8TRX moves beyond firearm records into real security-company operating control — managing vehicles, inspections and fuel spend with the same accountability as your firearm operation.
Vehicle & Fleet Register
Scan the licence disc — the register populates itself.
- Registration, VIN, engine & licence disc number
- Licence disc expiry, make, model, colour & year
- Vehicle type, fleet number & site allocation
- Odometer, status & operational notes
- Expired / expiring licence & failed-inspection alerts
- Barcode scanning auto-fills reg, VIN, engine, disc, expiry, make, model & colour
- Search, filtering & Vehicle Register PDFs
Vehicle Inspections
Mobile inspections with barcode scanning & photos.
- Mobile inspection workflow & barcode scanning
- Inspection checklists & required photos
- Pass / Attention Required / Fail results
- Vehicle & driver info, odometer, site & inspector
- Inspection history & individual inspection PDFs
- Register PDFs with date-range, site & result filtering
Fuel Spend & Consumption
Track fuel spend and efficiency against every vehicle.
- Fuel purchases linked to vehicles & sites
- Litres, odometer & petrol/diesel split
- Full-to-full consumption in L/100km
- Fuel dashboards & analytics
- Configurable fuel-spike monitoring
- Record-integrity controls & revision history
- Fuel Register PDFs