Compliance Software for Security Companies
AutoM8TRX replaces fragmented, paper-based administration with one structured platform for private security, armed response and guarding companies — firearms, workforce, PSiRA and competency currency, duty, fleet, incidents and audit-ready records across every site and shift.
The Challenge
Firearm Admin Shouldn't Live on Paper
Common operational problems
- Manual firearm permit issuing
- Paper-based registers and occurrence books
- Missing or inconsistent records
- Limited visibility over active and unreturned permits
- Repeated data capturing across systems
- Difficulty tracking firearm, vehicle and duty movements
- Expiring PSiRA registrations, competencies and firearm/vehicle licences
- Slow preparation of inspection and register records
- Weak audit traceability across operations
The AutoM8TRX Approach
AutoM8TRX replaces fragmented, paper-based administration with a structured software platform that improves control, accessibility, consistency and accountability across your entire security operation — from firearms and permits to duty, fleet, incidents and audit-ready records.
People
Employee & Workforce Management
AutoM8TRX manages your entire security workforce — armed and unarmed — and lets you build a complete compliance profile before anyone is deployed. Employees are not just a list; their readiness is built and maintained.
Onboarding & Deployment Readiness
Build the full compliance profile before deployment.
- ID number, employee number, email & phone
- PSiRA number, expiry, grade & verification status
- Job description, site & shift assignment
- Permit type, multiple firearm & ammunition allocations
- Competencies & competency certificate uploads
- Consent documentation & employee photograph
- PSiRA certificate, QR code, thumbprint & signature
- Approval status, background uploads & audit history
No one reaches a post before they are fully compliant — deployments are faster and you stop discovering missing PSiRA or competency records during an inspection.
Unarmed Employee Management
A dedicated register for unarmed personnel.
- Identity & employee number
- Email, phone & PSiRA number
- PSiRA expiry, grade & status
- Site assignment & job description
- Employment status
- Supporting documents
Your unarmed workforce is as controlled and inspection-ready as your armed staff — no separate spreadsheets to reconcile.
Unarmed → Armed Upgrade
Progress an employee into an armed role without re-capturing.
- Add competencies & certificates
- Attach required consent documentation
- Employee photograph & PSiRA certificate
- Firearm & ammunition allocation
- Permit configuration
Promoting staff into armed roles takes minutes instead of a full re-capture, so you fill armed posts sooner without duplicating admin.
Armed & Unarmed Workforce View
Manage the wider workforce; apply firearm controls only where required.
- Combined workforce management
- Per-site armed / unarmed breakdown
- Shift groups & batch permit deployment
- Full employee audit history
One view of your entire workforce per site means fewer surprises about who is actually deployable today.
Training & Employee Welfare
Structured records for training and trauma counselling.
- Course & training records with outcomes
- Recommendations & training dates
- Next-training-due tracking
- Trauma counselling records linked to incidents or employee needs
Training currency and trauma support are tracked, not forgotten — reducing liability and keeping staff competent and supported.
Trust
Security, Access & Data Protection
Platform safeguards built into everyday operations to protect your data, control who can do what, and keep every important action traceable.
Every Important Action Leaves a Record
Traceability is built deep into the platform. Important actions retain who performed them, when they happened, which record was affected, which operational process was involved and — where applicable — previous and current lifecycle information.
Multi-Factor Authentication
MFA with per-device trust management on every login.
User & Access Management
Create & link users, assign roles, reset or issue secure temporary passwords, force changes, activate/deactivate and remove access.
Granular Permissions
Control down to individual module actions and even dashboard widgets — viewing can be separated from actions, and sections hidden per role.
Role-Based Access Control
Users see only what they are authorised to see; responsibilities divided cleanly between roles.
Tenant Data Separation
Each company’s data is isolated from every other tenant.
Field Encryption
Sensitive employee fields are encrypted at rest.
Record Integrity Controls
Integrity controls help identify unexpected changes and preserve a traceable revision history on important records.
Audit Logging
Comprehensive logging of user actions — extended across uploads and operational workflows.
Inactivity Logout
Automatic session timeout protects unattended devices.
Secure Public Links
Permit acknowledgement links are token-scoped and time-limited.
Recycle Bin & Restore
Controlled soft-deletion and restoration protect against accidental loss and support accountability.
Managed Cloud & Database Infrastructure
AutoM8TRX is hosted using managed cloud infrastructure and a dedicated managed database service. The architecture is designed to provide secure application hosting, scalable data storage, controlled access and operational resilience without relying on locally hosted servers at the client.
Built For
One Platform. Every Role Connected.
The same software, seen through very different eyes. Whatever your role in a security operation, AutoM8TRX solves the problem you are actually accountable for.
Director / Owner
Risk, cost & visibility
See the whole operation without chasing it — and know exactly where your compliance and financial exposure sits.
- One dashboard for compliance, incidents and expiries across every site
- Lower administration cost and fewer duplicated systems
- Early warning before a compliance gap becomes a fine or client loss
- Defensible, audit-ready records when SAPS, PSiRA or a client asks
Responsible Person
Firearm control & Regulation 21
Account for every firearm, round and permit with the traceability the Firearms Control Act expects of you personally.
- Full firearm, ammunition and permit accountability on one record
- Regulation 21 permit workflows with acknowledgement & return evidence
- Discharge, service and inspection history against every firearm
- Inspection-ready firearm registers produced on demand
Operations Manager
Deployments, sites, roster & duty
Keep every site staffed, every post covered and every deployment moving — all from one place.
- Build and publish rosters, then deploy permits straight from them
- Live view of who is on duty, where and since when
- Per-site control of the exact modules each site needs
- Coverage, cost and exception reporting before problems hit
Compliance Administrator
Expiries, renewals & registers
Stay ahead of every expiry and produce any register in seconds instead of days.
- Automated alerts for PSiRA, competency, licence and disc expiries
- Controlled renewal workflows that never overwrite history
- One-click generation of the full set of compliance registers
- Date-range, site and status filtering for exactly the record you need
Supervisor
Day-to-day workflow on the ground
Do the real work quickly on a phone — book on duty, log the OB, capture an incident, acknowledge a permit.
- Book staff on and off duty with live photo, face check and GPS
- Capture occurrence-book entries and incidents from the field
- Acknowledge and return permits with evidence, in-app or by link
- Works on mobile, installable, with cross-device evidence capture
Security Officer / Employee
Their shifts, permits & duty — on their phone
Everything an officer needs to start a shift correctly, from the phone in their pocket — no paperwork and no confusion about where to be.
- See My Roster, upcoming shifts, swaps and leave on mobile
- Book on and off duty with live photo, face check and GPS
- Acknowledge and return firearm permits with evidence
- Get notified of shift changes and track their own expiries
AutoM8TRX is a software company. We are not a security company and do not provide security officer employment or recruitment services.
Why AutoM8TRX
Why Security Companies Choose Us
Purpose-Built
Designed specifically for security industry operations and firearm workflows.
Complete Lifecycle Control
Manages the full permit lifecycle, not just PDF generation.
Operations, Not Just Records
Rostering, duty, fleet, incidents and OB — real day-to-day control.
Structured Registers
Consistent, searchable, inspection-ready compliance registers.
Operational Accountability
Every important action is traceable and attributable.
Site & Shift Visibility
Data scoped to sites and shifts, with modular per-site features.
Evidence-Backed
Photo, face, signature and GPS evidence where it matters.
South African Focus
Built around local security industry realities.