Firearm Compliance Management Software
AutoM8TRX gives South African security companies complete firearm accountability — from licence and condition to ammunition movement, discharge reporting, servicing and inspections — all connected to a single firearm record and backed by audit-ready registers.
Firearms
Firearm & Ammunition Control
Complete firearm accountability — from licence and condition to ammunition movement, discharge reporting, servicing and inspections — all connected to the firearm record.
Firearm Control
Every firearm, tracked and accountable.
- Licence details & expiry
- Firearm status & condition
- Serial & allocation tracking
- Employee, site & readiness assignment
Ammunition Control
The backbone of firearm accountability.
- Ammunition received, issued, returned & disposal
- Calibre, make, quantity & supplier details
- Related licence information
- Employee & firearm allocations
- Permit-return reconciliation
Shooting & Discharge Reporting
Document every discharge with full context.
- Employee & PSiRA information
- Firearm & serial number
- Rounds fired, date, time & location
- Circumstances & SAPS case information
Firearm Service & Maintenance
Keep firearms operationally ready.
- Place a firearm into service / repair
- Reason for service & service details
- Status while unavailable
- Return to stock & full service history
Firearm Inspections
Inspection records connected to the firearm.
- Condition, working & repair status
- Damage & non-functioning status
- Ammunition / magazine information
- Inspector details & supporting photos
- Historical records & register generation
End to End
The Digital Permit Lifecycle
AutoM8TRX manages the complete operational lifecycle of a firearm permit — from preparing records to preserving audit evidence — not just generating a PDF.
- 01
Prepare Records
Capture employee and firearm records with full detail and traceability.
- 02
Allocate
Assign employees, firearms, ammunition and sites ready for deployment.
- 03
Deploy Permits
Issue permits individually or by shift, single or in batch.
- 04
Acknowledge
Employees acknowledge receipt in-app or via a secure shared link.
- 05
Monitor
Track active and unacknowledged permits with automated alerts.
- 06
Record Return
Record firearm and ammunition return with condition and round reconciliation.
- 07
Confirm Return
A manager confirms the return as a second-level control step.
- 08
Preserve History
Retain complete permit history and audit evidence for every record.
Built-in permit controls
72-Hour Validity Control
Maximum permit validity is enforced automatically — Valid To can never exceed Valid From plus 72 hours.
Deployment Pre-Flight Checks
Deployment is not simply click-and-issue. Eligibility is validated and problematic firearms can be excluded before permits are generated.
Multiple Firearms & Shift Groups
Allocate multiple firearms per employee and group deployments by shift for structured, high-volume issuing.
High-Volume Batch Operations
Batch creation, sharing, printing and ZIP download, with multi-select, register generation and background progress jobs.
Ammunition Return Reconciliation
Rounds returned are compared against rounds issued, with a mandatory discrepancy reason, firearm condition, return-terms acceptance and signature.
Acknowledgement & Secure Links
Employees acknowledge in-app or via token-scoped, time-limited shared links — every event preserved in permit history.
Recordkeeping
Compliance-Focused Record Management
AutoM8TRX supports structured firearm administration and recordkeeping relevant to South African security operations.
- Firearms Control Regulations, including Regulation 21 workflows
- Electronic records and audit trails
- ECTA principles relating to accessible electronic records, integrity and production
- Traceable issue, acknowledgement and return records
Important Disclaimer
AutoM8TRX provides compliance management software and administrative tools. It does not provide legal advice, and each security company remains responsible for meeting its own legal, regulatory and operational obligations.
AutoM8TRX is a software provider — not a regulator, and not a substitute for professional legal advice.
Related
Explore the Platform
Digital Firearm Permits
Issue, acknowledge, monitor and return permits with evidence.
Inspections & Registers
Inspection records and inspection-ready compliance registers.
Security Company Compliance
The full compliance platform for security operations.
Request a Demo
See how AutoM8TRX fits your firearm workflows.