Firearm Compliance Control for Security Companies
Security Operations & Compliance Management — Built Around Firearm Accountability
AutoM8TRX starts with firearm compliance and extends across employees, sites, vehicles, duty management, fuel control, occurrence books, incident management, inspections, operational reporting and audit-ready records — all from one structured platform.
Register Your CompanyThe Challenge
Firearm Admin Shouldn't Live on Paper
Common operational problems
- Manual firearm permit issuing
- Paper-based registers and occurrence books
- Missing or inconsistent records
- Limited visibility over active and unreturned permits
- Repeated data capturing across systems
- Difficulty tracking firearm, vehicle and duty movements
- Expiring PSiRA registrations, competencies and firearm/vehicle licences
- Slow preparation of inspection and register records
- Weak audit traceability across operations
The AutoM8TRX Approach
AutoM8TRX replaces fragmented, paper-based administration with a structured software platform that improves control, accessibility, consistency and accountability across your entire security operation — from firearms and permits to duty, fleet, incidents and audit-ready records.
Command & Control
Compliance Command Dashboard
The moment your team signs in, AutoM8TRX surfaces operational visibility — not just stored data. See what is active, what needs attention and what is expiring, at a glance.
Permits Issued Today
Live count of today’s deployments.
Active Permits
Everything currently in the field.
Firearm & Employee Counts
Your operational strength at a glance.
Recent Permits & Activity
The latest actions across the platform.
Compliance Alerts
- Expired & expiring firearm licences
- Expired & expiring competencies
- Expired & expiring PSiRA registrations
- Expired & expiring vehicle licence discs
- Unreturned permits
- Unpaid-invoice alerts (where applicable)
Compliance Rings
PSiRA Compliance
Registration currency across staff.
Firearm Licence Compliance
Licence currency across firearms.
Competency Compliance
Competency currency across staff.
Permit status and trend visualisations, firearm status, incident information, recent permits, recent activity and notifications — plus one-click generation of multiple compliance registers directly from the dashboard.
People
Employee & Workforce Management
AutoM8TRX manages your entire security workforce — armed and unarmed — and lets you build a complete compliance profile before anyone is deployed. Employees are not just a list; their readiness is built and maintained.
Onboarding & Deployment Readiness
Build the full compliance profile before deployment.
- ID number, employee number, email & phone
- PSiRA number, expiry, grade & verification status
- Job description, site & shift assignment
- Permit type, multiple firearm & ammunition allocations
- Competencies & competency certificate uploads
- Consent documentation & employee photograph
- PSiRA certificate, QR code, thumbprint & signature
- Approval status, background uploads & audit history
Unarmed Employee Management
A dedicated register for unarmed personnel.
- Identity & employee number
- Email, phone & PSiRA number
- PSiRA expiry, grade & status
- Site assignment & job description
- Employment status
- Supporting documents
Unarmed → Armed Upgrade
Progress an employee into an armed role without re-capturing.
- Add competencies & certificates
- Attach required consent documentation
- Employee photograph & PSiRA certificate
- Firearm & ammunition allocation
- Permit configuration
Armed & Unarmed Workforce View
Manage the wider workforce; apply firearm controls only where required.
- Combined workforce management
- Per-site armed / unarmed breakdown
- Shift groups & batch permit deployment
- Full employee audit history
Training & Employee Welfare
Structured records for training and trauma counselling.
- Course & training records with outcomes
- Recommendations & training dates
- Next-training-due tracking
- Trauma counselling records linked to incidents or employee needs
Verifiable Evidence
Photo Evidence & Face Detection
One of AutoM8TRX’s strongest differentiators — verifiable, live evidence attached to the actions that matter. Required for permit deployment, acknowledgement and return, and used across duty booking.
Live capture · Face check · Signature · GPS
Live camera capture at the point of action
On-device face detection / face check
Signature capture
GPS location on applicable actions
Evidence stored and linked to the exact permit action
Desktop-to-mobile continuation via secure QR transfer
Automatic completion on the original device once the phone action is done
Controlled no-camera override where policy allows
Firearms
Firearm & Ammunition Control
Complete firearm accountability — from licence and condition to ammunition movement, discharge reporting, servicing and inspections — all connected to the firearm record.
Firearm Control
Every firearm, tracked and accountable.
- Licence details & expiry
- Firearm status & condition
- Serial & allocation tracking
- Employee, site & readiness assignment
Ammunition Control
The backbone of firearm accountability.
- Ammunition received, issued, returned & disposal
- Calibre, make, quantity & supplier details
- Related licence information
- Employee & firearm allocations
- Permit-return reconciliation
Shooting & Discharge Reporting
Document every discharge with full context.
- Employee & PSiRA information
- Firearm & serial number
- Rounds fired, date, time & location
- Circumstances & SAPS case information
Firearm Service & Maintenance
Keep firearms operationally ready.
- Place a firearm into service / repair
- Reason for service & service details
- Status while unavailable
- Return to stock & full service history
Firearm Inspections
Inspection records connected to the firearm.
- Condition, working & repair status
- Damage & non-functioning status
- Ammunition / magazine information
- Inspector details & supporting photos
- Historical records & register generation
End to End
The Digital Permit Lifecycle
AutoM8TRX manages the complete operational lifecycle of a firearm permit — from preparing records to preserving audit evidence — not just generating a PDF.
- 01
Prepare Records
Capture employee and firearm records with full detail and traceability.
- 02
Allocate
Assign employees, firearms, ammunition and sites ready for deployment.
- 03
Deploy Permits
Issue permits individually or by shift, single or in batch.
- 04
Acknowledge
Employees acknowledge receipt in-app or via a secure shared link.
- 05
Monitor
Track active and unacknowledged permits with automated alerts.
- 06
Record Return
Record firearm and ammunition return with condition and round reconciliation.
- 07
Confirm Return
A manager confirms the return as a second-level control step.
- 08
Preserve History
Retain complete permit history and audit evidence for every record.
Built-in permit controls
72-Hour Validity Control
Maximum permit validity is enforced automatically — Valid To can never exceed Valid From plus 72 hours.
Deployment Pre-Flight Checks
Deployment is not simply click-and-issue. Eligibility is validated and problematic firearms can be excluded before permits are generated.
Multiple Firearms & Shift Groups
Allocate multiple firearms per employee and group deployments by shift for structured, high-volume issuing.
High-Volume Batch Operations
Batch creation, sharing, printing and ZIP download, with multi-select, register generation and background progress jobs.
Ammunition Return Reconciliation
Rounds returned are compared against rounds issued, with a mandatory discrepancy reason, firearm condition, return-terms acceptance and signature.
Acknowledgement & Secure Links
Employees acknowledge in-app or via token-scoped, time-limited shared links — every event preserved in permit history.
Operations
Security Operations Control
AutoM8TRX extends well beyond firearms into day-to-day security operations — sites, duty, occurrence books and incident management — with the evidence and workflows real control rooms need.
Site & Shift Management
Operational control, scoped to each site.
- Create sites with address & area of operation
- Assign employees & firearms per site
- Per-site stats: employees, armed/unarmed, firearms, active permits
- Enable/disable OB, Incident, Fuel & Duty registers per site
- Activate only the modules each site needs
Duty & Attendance Control
Know who is on duty, where they booked on, when, and who verified it.
- Book employees ON and OFF duty
- Self-booking or supervisor booking
- Live photo capture, face check, signature & GPS
- Eligibility rules block inactive employees
- Site-based duty control & historical entries
- Duty dashboard, register PDFs & auditable history
Digital Occurrence Book (OB Register)
An electronic OB every security company understands.
- Site-specific entries with shift, date & time
- Entry types & priority levels
- Employee linking, location & GPS capture
- Signature, photos & attachments
- Review, action-required & closure workflows
- Reviewer & close notes, status tracking
- Search, filtering & date-range OB report PDFs
Incident Management
Capture the full picture of any incident.
- Site, shift, date/time, category, type & subtype
- Severity, risk level, status & description
- Exact location, immediate action & root cause
- People involved, witnesses, injuries & fatalities
- Property damage, theft/loss & estimated values
- Weapons, vehicles & suspected substance involvement
- Operational disruption, downtime & unattended posts
- SAPS reporting, station & case number
- Client notification & response
- Corrective actions with owner, due date & status
- GPS, signature, photos & attachments
- Review, escalation, resolution & closure
- PDF & Excel reporting
Incident Intelligence & Analytics
Turn incidents into operational insight.
- Totals & status: open, review, action, escalated, resolved, closed
- Severity: high, critical & high-risk
- SAPS-reported & client-notified counts
- Injuries, property damage & corrective actions
- Overdue corrective actions & estimated impact
- Average review & closure times
- Trends, category & type breakdowns
- Site comparisons & high-risk lists
- Views: Overview, Time & Location, People, Loss & Damage, Response & Closure, Corrective Actions
Fleet
Vehicle & Fleet Management
AutoM8TRX moves beyond firearm records into real security-company operating control — managing vehicles, inspections and fuel spend with the same accountability as your firearm operation.
Vehicle & Fleet Register
Scan the licence disc — the register populates itself.
- Registration, VIN, engine & licence disc number
- Licence disc expiry, make, model, colour & year
- Vehicle type, fleet number & site allocation
- Odometer, status & operational notes
- Expired / expiring licence & failed-inspection alerts
- Barcode scanning auto-fills reg, VIN, engine, disc, expiry, make, model & colour
- Search, filtering & Vehicle Register PDFs
Vehicle Inspections
Mobile inspections with barcode scanning & photos.
- Mobile inspection workflow & barcode scanning
- Inspection checklists & required photos
- Pass / Attention Required / Fail results
- Vehicle & driver info, odometer, site & inspector
- Inspection history & individual inspection PDFs
- Register PDFs with date-range, site & result filtering
Fuel Spend & Consumption
Track fuel spend and efficiency against every vehicle.
- Fuel purchases linked to vehicles & sites
- Litres, odometer & petrol/diesel split
- Full-to-full consumption in L/100km
- Fuel dashboards & analytics
- Configurable fuel-spike monitoring
- Record-integrity controls & revision history
- Fuel Register PDFs
Reporting
Compliance Registers & Reporting
These are generated, inspection-ready operational records — not just database tables. Produce structured registers on demand, filter to exactly what you need and reproduce a defensible record whenever it is required.
Inspection-Ready Registers On Demand
- Permit Register
- Employee Register
- Firearm Register
- Competency Register
- Ammunition Register
- Training Register
- Trauma Counselling Register
- Shooting & Discharge Register
- Service Register
- Inspection Register
- Vehicle Register
- Vehicle Inspection Register
- Fuel Spend Register
- Duty Register
- OB Register report
Find What You Need, Fast
- Date-range selection & site filtering
- Status & result filtering
- Printable PDF registers
- Excel export where supported
- Search, filters & pagination
- Reliable handling of large data volumes
Renewals & Expiry Monitoring
Compliance records are updated through controlled renewal workflows — never by silently overwriting old data.
- Firearm & competency renewal requests
- Licence-update requests with new numbers & dates
- Pending Verification → Approval / Rejection
- Rejection notes, submission identity & history
Recordkeeping
Compliance-Focused Record Management
AutoM8TRX supports structured firearm administration and recordkeeping relevant to South African security operations.
- Firearms Control Regulations, including Regulation 21 workflows
- Electronic records and audit trails
- ECTA principles relating to accessible electronic records, integrity and production
- Traceable issue, acknowledgement and return records
Important Disclaimer
AutoM8TRX provides compliance management software and administrative tools. It does not provide legal advice, and each security company remains responsible for meeting its own legal, regulatory and operational obligations.
AutoM8TRX is a software provider — not a regulator, and not a substitute for professional legal advice.
Trust
Security, Access & Data Protection
Platform safeguards built into everyday operations to protect your data, control who can do what, and keep every important action traceable.
Every Important Action Leaves a Record
Traceability is built deep into the platform. Important actions retain who performed them, when they happened, which record was affected, which operational process was involved and — where applicable — previous and current lifecycle information.
Multi-Factor Authentication
MFA with per-device trust management on every login.
User & Access Management
Create & link users, assign roles, reset or issue secure temporary passwords, force changes, activate/deactivate and remove access.
Granular Permissions
Control down to individual module actions and even dashboard widgets — viewing can be separated from actions, and sections hidden per role.
Role-Based Access Control
Users see only what they are authorised to see; responsibilities divided cleanly between roles.
Tenant Data Separation
Each company’s data is isolated from every other tenant.
Field Encryption
Sensitive employee fields are encrypted at rest.
Record Integrity Controls
Integrity controls help identify unexpected changes and preserve a traceable revision history on important records.
Audit Logging
Comprehensive logging of user actions — extended across uploads and operational workflows.
Inactivity Logout
Automatic session timeout protects unattended devices.
Secure Public Links
Permit acknowledgement links are token-scoped and time-limited.
Recycle Bin & Restore
Controlled soft-deletion and restoration protect against accidental loss and support accountability.
Platform
Mobile, Alerts & Cross-Device Workflows
AutoM8TRX is built for real operational environments — usable on desktop, tablet and mobile, with the alerts, cross-device continuity and reliability that field deployment demands.
Automated Alerts & Notifications
The right people notified at the right time.
- In-app notifications centre with unread counts & app badge
- Read / unread status & mark-all-as-read
- Approval, rejection & entity-specific notifications
- Broadcast messages & direct navigation to the record
- Push and email notifications where configured
- Expiry, compliance & operational alerts
Mobile & Installable App
Use it anywhere; install it where supported.
- Desktop, tablet & mobile use
- Installable Progressive Web App (PWA)
- Push subscription & app badges
- Mobile navigation, gestures & optimised interfaces
- App-update checking without desktop installs
Cross-Device Workflows
Start on desktop, finish on a phone.
- Begin an operation on a desktop
- Transfer evidence capture to a phone via secure QR token
- Desktop detects completion and updates automatically
- Practical for control rooms & deployment environments
Reliable Background Uploads
Large evidence files upload without blocking work.
- Documents & evidence queue in the background
- Work continues while uploads complete
- Built for large compliance files
In-App User Guide
Guidance built into the product.
- Tenant User Guide inside the app
- Support resources on hand
- Lowers the barrier to adopting a large platform
Continuous Updates
Always current, no reinstalls.
- Continuously maintained platform
- Users receive updates automatically
- No traditional desktop software installation
Built For
Who AutoM8TRX Is For
AutoM8TRX is a software company. We are not a security company and do not provide security officer employment or recruitment services.
Why AutoM8TRX
Why Security Companies Choose Us
Purpose-Built
Designed specifically for security industry operations and firearm workflows.
Complete Lifecycle Control
Manages the full permit lifecycle, not just PDF generation.
Operations, Not Just Records
Duty, fleet, incidents and OB — real day-to-day control.
Structured Registers
Consistent, searchable, inspection-ready compliance registers.
Operational Accountability
Every important action is traceable and attributable.
Site & Shift Visibility
Data scoped to sites and shifts, with modular per-site features.
Evidence-Backed
Photo, face, signature and GPS evidence where it matters.
South African Focus
Built around local security industry realities.
Company
About AutoM8TRX
AutoM8TRX is a South African compliance management software company.
It was developed to improve manual firearm administration and recordkeeping processes.
The platform now extends across the wider security operation — workforce, sites, fleet, duty, incidents and audit-ready records.
The company focuses on accuracy, traceability, accountability and operational efficiency.
Company Details
- Business Name
- AutoM8TRX (Pty) Ltd
- Company Registration
- 2022/836406/07
- admin@autom8trx.co.za
- Phone
- 074 419 0346
- Location
- South Africa
Questions
Frequently Asked Questions
What is AutoM8TRX?
AutoM8TRX is a South African compliance management platform for security companies. It manages digital firearm permits, firearm and ammunition registers, inspections, employee and PSiRA compliance, duty and fleet management, occurrence books, incidents and audit-ready records from one platform.
Is AutoM8TRX built for South African security companies?
Yes. It is designed around South African security-industry operations and firearm administration, with workflows aligned to Regulation 21 requirements and ECTA-aligned electronic records. Each company remains responsible for meeting its own legal and regulatory obligations.
Can AutoM8TRX issue digital firearm permits?
Yes. It manages the full permit lifecycle — prepare records, allocate firearms and ammunition, deploy permits individually or by shift and in batches, acknowledge receipt, monitor active permits, and record and confirm returns — with 72-hour validity control and photo, face-check, signature and GPS evidence.
Does AutoM8TRX keep audit-ready compliance records?
Yes. It generates structured, inspection-ready registers — permit, firearm, competency, ammunition, duty, occurrence book, incident, vehicle and fuel registers and more — with date-range and site filtering, PDF and Excel export where supported, and traceable audit logging.
Can I use AutoM8TRX on a mobile phone?
Yes. AutoM8TRX works on desktop, tablet and mobile and is an installable Progressive Web App, with alerts, cross-device evidence capture via secure QR transfer, and reliable background uploads for large compliance files.
How do I get started with AutoM8TRX?
Request a demo through the contact form, WhatsApp or email, and our team will show you how AutoM8TRX fits your operation. Existing clients sign in to the application at app.autom8trx.co.za.
Get in Touch
Request a Demo
Tell us about your operation and we\u2019ll show you how AutoM8TRX fits your firearm compliance workflows.