Firearm Inspections & Compliance Registers
Record firearm inspections against each firearm — condition, working and repair status, ammunition and inspector detail with supporting photos — and produce structured, inspection-ready registers on demand, filtered to exactly what you need.
Firearms
Firearm & Ammunition Control
Complete firearm accountability — from licence and condition to ammunition movement, discharge reporting, servicing and inspections — all connected to the firearm record.
Firearm Control
Every firearm, tracked and accountable.
- Licence details & expiry
- Firearm status & condition
- Serial & allocation tracking
- Employee, site & readiness assignment
You always know where every firearm is, who holds it and whether its licence is current — no scrambling before a SAPS inspection.
Ammunition Control
The backbone of firearm accountability.
- Ammunition received, issued, returned & disposal
- Calibre, make, quantity & supplier details
- Related licence information
- Employee & firearm allocations
- Permit-return reconciliation
Every round is accounted for from receipt to return, so ammunition discrepancies are caught immediately — not at year-end.
Shooting & Discharge Reporting
Document every discharge with full context.
- Employee & PSiRA information
- Firearm & serial number
- Rounds fired, date, time & location
- Circumstances & SAPS case information
Every discharge is documented with full context the moment it happens — protecting the company if SAPS or a client asks.
Firearm Service & Maintenance
Keep firearms operationally ready.
- Place a firearm into service / repair
- Reason for service & service details
- Status while unavailable
- Return to stock & full service history
Firearms out for service are visible and never accidentally deployed, keeping your armed strength accurate.
Firearm Inspections
Inspection records connected to the firearm.
- Condition, working & repair status
- Damage & non-functioning status
- Ammunition / magazine information
- Inspector details & supporting photos
- Historical records & register generation
Inspections are captured against the firearm with photos, so producing an inspection register takes seconds instead of days.
Reporting
Compliance Registers & Reporting
These are generated, inspection-ready operational records — not just database tables. Produce structured registers on demand, filter to exactly what you need and reproduce a defensible record whenever it is required.
Inspection-Ready Registers On Demand
- Permit Register
- Employee Register
- Firearm Register
- Competency Register
- Ammunition Register
- Training Register
- Trauma Counselling Register
- Shooting & Discharge Register
- Service Register
- Inspection Register
- Vehicle Register
- Vehicle Inspection Register
- Fuel Spend Register
- Duty Register
- OB Register report
- Site Roster Reports (coverage, cost & exception)
- Site Roster Payroll (Excel) & Matrix exports
Find What You Need, Fast
- Date-range selection & site filtering
- Status & result filtering
- Printable PDF registers
- Excel export where supported
- Search, filters & pagination
- Reliable handling of large data volumes
Renewals & Expiry Monitoring
Compliance records are updated through controlled renewal workflows — never by silently overwriting old data.
- Firearm & competency renewal requests
- Licence-update requests with new numbers & dates
- Pending Verification → Approval / Rejection
- Rejection notes, submission identity & history